2021 Minutes

Minutes of Lions Clubs International 69th MD 105 Convention 2021 

Saturday 1st May 2021

Due to Covid 19 restrictions this convention was held online using Zoom.

The convention was called to order by SAA Lion Peter Burnett (PB) at 10am. PB then explained the zoom protocols for the day.

The Chairman – Immediate Past Council Chairman Lion Stewart Sherman-Kahn (SS) welcomed all attendees to the convention.

PB read letters of greeting from Her Majesty the Queens office and from our patron HRH Sophie – Countess of Wessex

PB had received a number of apologies and greetings and chose one to read out

SS introduced a video from our International President Lion Dr Jung-Yui Choi

SS introduced a video of thanks and welcome from Shirley Ballas

The Invocation was read by DG Lion Barrie Prior whilst a list of members passed to higher service in the last twelve months was scrolled on screen, this was followed by a minute’s silence. Eight roses were displayed for the remainder of convention, one for each District.

A presentation of DG Lion Richard Williams (RW) interviewing Nigel Owens on Young Farmers partnering with Lions was introduced by SS.

A presentation by David Yates on the future for service clubs was introduced by SS.

MD CNRO Lion Trevor Kell (TK) explained the online voting procedure and introduced the amendment to resolution C.

Amendment 1 to Resolution C: 

Proposed by Lion Trevor Pascoe Dover District Lions Club Seconded by Lion Michael Stearn Hythe & Romney Marsh Lions Club 

Resolution concerning the Preparation and filing of Independently Examined Club Accounts with District Treasurers (MD Requirements) 

It is proposed that the Resolution be amended by adding the following wording: 

1. i)  (Immediately after 2.) 'If the gross income of the Lions Club exceeds £25,000,' and 

2. ii) (Immediately after the word report in 3.) 'if required,' 

To read: 

This Convention Resolves that: 

"in place of the requirements for audit and filing of Lions Club Accounts, as set by resolution at the Multiple District Convention in 1997, the following requirements shall apply in respect of all accounting periods beginning on or after 1st July, 2021. 

Each Lions Club within Multiple District 105 shall be required: 

1. To prepare (or have prepared) annually a set of accounts to the standard normally required by the Charities Act for charities registered in England and Wales, and to the standard required by the guidelines for Lions Club accounts, as set from time to time by the Council of Governors, and 

2. If the gross income of the Lions Club exceeds £25,000, to have the accounts examined by a suitably qualified independent examiner, as defined for charities by the Charities Acts, who shall append to the accounts a report of his examination, drawn up in accordance with the regulations of the Charities Acts, and 

3. To file the accounts and the independent examiner's report, if required, with the Treasurer of the District in which the Club falls within ten months of the Club's financial year end."

There was a ten minute coffee break during which voting on the amendment took place and a video on ROAR was shown

SAA PB welcomed everybody back

SS informed Convention of the result of the voting on the amendment . The amendment was carried

SS proposed the minutes of the 68th 2019 Convention in Swansea PB seconded them

There were no matters arising from the minutes

SS introduced TK to take us through the resolutions –

Resolution A: 

Resolution concerning Campus Club Member Registration 

Proposed by Lion Paul Martin of Bungay Area Lions Club District 105CE seconded by Lion Sue Hibbert of East Anglia New Century Lions Club

This Convention Resolves that: 

"in the case of Campus Lions Clubs, student members shall receive an extended billing adjustment period for the semi-annual billings in order to accommodate the typical school schedule. Campus Lions Clubs have through March 31 for the January per capita billing and through September 30 for the July per capita billing to amend the club roster. Lions Clubs in the Multiple District 105 will receive credits from the MD 105 Treasury to clubs for roster adjustments submitted within this time period in-line with the Lions Clubs International policy. Lion Campus Club Treasurers to make appropriate request outlining the required adjustment to the subscription invoice to the District Treasurer and copy in the MD Treasurer for confirmation."

Nobody raised their hand for discussion

Resolution B: 

Resolution concerning Multiple District Dues 

Proposed by MD Treasurer Lion Philip Goodier (PG) on behalf of Council seconded by District Governor Alastair Joel (AJ) on behalf of Council

This Convention Resolves that: 

"that the Multiple District Dues for Lions Year 2021/2022 be set at a maximum of £33.50 per member per annum, payable in two equal instalments (on 1 August 2021 based on membership at 30 June 2021 and on 1 February 2022 based upon membership at 31 December 2021). 

The exact amount to be decided at the April 2021 Council of Governors Meeting, but not expected to exceed the level payable in 2020-21: £28.50."

During his proposal PG emphasised that at the April Council meeting the dues for 2021-22 are planned to be set at £27. This returns the surplus from the current year to members by reducing the membership fees for one year.

Simon Moss Marston Green & District asked if we vote against will the dues remain at £28.50 & if we accept this resolution will it allow Council to increase the subs to £33.50 without coming back to convention. CT confirmed the intention for 2022-23 would be to return any surplus at that time and that Simons thought was correct. The cost of running the organisation does amount to £33.50 per member.

Resolution C: 

As Amendment 1 to Resolution C was passed it now becomes the resolution -

Proposed by Lion Trevor Pascoe Dover District Lions Club Seconded by Lion Michael Stearn Hythe & Romney Marsh Lions Club 

Resolution concerning the Preparation and filing of Independently Examined Club Accounts with District Treasurers (MD Requirements) 

This Convention Resolves that: 

"in place of the requirements for audit and filing of Lions Club Accounts, as set by resolution at the Multiple District Convention in 1997, the following requirements shall apply in respect of all accounting periods beginning on or after 1st July, 2021. 

Each Lions Club within Multiple District 105 shall be required: 

1. To prepare (or have prepared) annually a set of accounts to the standard normally required by the Charities Act for charities registered in England and Wales, and to the standard required by the guidelines for Lions Club accounts, as set from time to time by the Council of Governors, and 

2. If the gross income of the Lions Club exceeds £25,000, to have the accounts examined by a suitably qualified independent examiner, as defined for charities by the Charities Acts, who shall append to the accounts a report of his examination, drawn up in accordance with the regulations of the Charities Acts, and 

3. To file the accounts and the independent examiner's report, if required, with the Treasurer of the District in which the Club falls within ten months of the Club's financial year end."

Lion David Wells Thirsk & Northallerton Lions Club pointed out that the resolution only applies to England & Wales. In Scotland the rules are different, and will need another resolution next year to tidy things up.

Resolutions D, E & F were taken en bloc as publicised to Clubs prior to Convention as nobody had objected to this suggestion. They were all proposed by DG Lion David Fitzpatrick on behalf of Council and seconded by DG Lion Dave Wilson on behalf of Council

Resolution D: 

Resolution concerning an amendment to the Multiple District Constitution 

This Convention Resolves to amend Article II Section 15 of the Multiple District Constitution by deleting the words 'commissioning of training for Vice District Governors and for Incoming Multiple District Officers'; 

To read as follows: 

"There shall be a Multiple District Strategic Development Committee which shall, on behalf of the Council be responsible for: 

The Long Range Planning for MD as custodians of the MD 5 Year Plan; Advising Districts on 5 Year plans. 

The committee shall consider and report to Council on any matter referred to it by the Council and on any matter the committee shall request agreement from Council to review. The committee may invite any Lion to any meeting. 

The members of that committee in each year shall be the most recent Past Chairman of the Council available and willing, who shall chair the committee, one Immediate Past District Governor, one 1st Vice District Governor, one 2nd Vice District Governor (ideally none of the above from the same District), the Council Secretary, the Council Treasurer and the MDHQ Office Manager."

Resolution E: 

Resolution concerning an amendment to the Multiple District Constitution 

This Convention Resolves to amend Section 2 of the Interpretation to the MD Constitution by adding a definition of the word 'sent'; 

To read: 

For the avoidance of doubt the following words shall have the meanings assigned to them: 

Words Meaning
Lions Clubs International The International Association of Lions Clubs
The Multiple District  District 105 of Lions Clubs International
District Any Sub-District forming part of the Multiple District
Year and Fiscal Year The period from 1 July in any one year to 30 June in the following year,  both dates inclusive
The Council The Council of Governors of the Multiple District The annual Convention of the Multiple District
Convention The annual Convention of the Multiple 
Club or clubs A Lions Club or Clubs within the Multiple District formed within the rules of the International Association of Lions Clubs
In writing Either hard copy, by post, or by electronic means
Sent By post or by electronic means
Meeting Any face-to-face meeting or any electronic meeting in which all  participants can take a full part.

Resolution F: 

Resolution concerning an amendment to the Multiple District Constitution 

Proposed by Council 

This Convention Resolves to amend Article II Section 3 of the Multiple District Constitution by deleting the words 'who they shall appoint and' and inserting the words who has served as District Governor in either of the three (3) immediately preceding years' to read: 

"The District Governors for the time being within the Multiple District, together with one Past District Governor who has served as District Governor in either of the three (3) immediately preceding years (who shall become Chairman of the Council) shall constitute and become the Council and shall be the voting members thereof. The Council Secretary and Treasurer shall attend Council meetings ex officio as observers and advisors". 

And to amend Article II Section 6 of the Multiple District Constitution by renumber Sections 6(a) and 6(b) to Sections 6(b) and 6(c) respectively.

And by Inserting a new subsection 6(a) to read: 

"The Council Chairman shall be elected from those so qualified under Section 3 above, by the Vice District Governors who will form the Council of Governors with which he shall serve. This election shall be at a time and place of their choosing".

Nobody raised their hand for discussion on the three resolutions

TK confirmed that voting would take place during the lunch break.

SS introduced all the Council reports which had been published in the Convention book prior to Convention.

MD Secretary Lion Phil Robinson (PR) made a presentation to convention thanking MDHQ staff.

PG made a presentation to Convention about the financial position.

SS thanked PR & PG for their reports and proposed that the reports be accepted en-bloc, voting on this to take place at lunchtime.

SS thanked all the MD officers & co-ordinators for their hard work in such a strange year.

SS introduced a video presentation about GAT

SS then introduced three presentations by the GAT officers – SS on leadership, Lion Sue Wilding on membership & PID Lion Phil Nathan (PN) on service

SS introduced a presentation on LCIF by Lion Andy Pemberton & PID Lion Howard Lee (HL).

SS introduced a video from Air Ambulance thanking the Lions for the LCIF donation

SS introduced a presentation by David Harkin the CEO of 8 Billion Ideas on ROAR

SS asked TK to take convention through resolution G

Resolution G: 

Resolution concerning the adoption of the "ROAR" Youth Project Proposed by DG Ian Forbes on behalf of Council & seconded by DG Ujjal Kular on behalf of Council

This Convention Resolves to adopt 'ROAR' as a Multiple District Youth Project. 

TK passed to SS for discussion but none was forthcoming!

SS confirmed that voting on resolution G will take place at lunchtime.

SS handed over to Lion Guch Manku (GM) for a question and answer session with ID Lion Geoff Leeder (GL), HL, PN & Lion Caroline MacDonald.

Questions asked were:

1. The COVID pandemic has resulted in massive hardships across the globe, killing 100’s of thousands. India has been particularly hard hit with the latest phase of COVID, and we have Lions Clubs and other organisations such as Khalsa Aid that are working hard to provide oxygen and other support to those hit by these disastrous circumstances. How is Lions Clubs International helping? – To Geoff, from the Q&A Panel Host GL confirmed that LCIF has launched an emergency appeal for the Lions of India to assist.

2. Membership & Dues - We have heard people say that the dues we pay are prohibitive to gaining new members - How would the panel convince prospective members and or clubs that the dues we pay are value for money and if you were moving to a new area, what are the indicators or characteristics you personally would look for in a Lions Club? – To Howard, from DGE Lesley Spence (Harrow and Pinner)

HL stated that the average clubs subs of £80 a year is equivalent to less than a coffee a week. We need to ensure value for money. If moving to an area he would look for a club that does a lot of service, holds social events and makes a difference in their area, he would also ensure that the club is open to him & other members using their talents.

3. Membership - In part because of the pandemic, Districts are struggling to stay above the magical 'transition' number for members. Considering our MD went through a quite traumatic redistricting process not too long ago what do the panel see as the solution and what do they hope would be the picture in five years’ time. 

To Phil, from DGE Lesley Spence (Harrow and Pinner)

PN is positive about membership, for example some of the work clubs have done during Covid. These high profile events increase our profile with younger people. He also emphasised the potential of ROAR & the Sight Camera to allow us to access schools and increase our opportunity to work with parents, again possible future members.

4. Service – We have a District Mental Health Officer in 105CE. Bearing in mind the additional stresses due to lock down do you think this should be encouraged in all Districts? – To Caroline, from DGE Chris Hibberd (New Century)

CM agreed that this would be a great idea especially following Covid both for members and the people we serve. She confirmed that District CN are also following this idea. She reminded Lions to pick up a phone and have a chat to members who we might not have seen later. Her ambition is for a team of mental health champions.

5. International Convention - Do the panel think that imposing a $50 charge for attending the Virtual International Convention is a missed opportunity, just how big an opportunity do you think has been missed by charging members, in good standing a fee to join their organisations AGM? Do you think it was the right decision? – To Geoff and the Panel, from PDG Steve Scall (Southwell) & PCC Peter Burnett (Wimborne & Ferndown)

GL informed convention that there are still substantial costs involved with holding a virtual International Convention. Guest speakers & entertainment are being provided at a substantial cost. The thought of a loss leader to attract newer members is untenable by Oakbrook. HL agreed with GL and stated that it is not fair to put costs onto membership fees as non-attendees would be subsidising attendees. PN also pointed out that there are massive losses from cancelling the face to face events which need covering.

6. Succession Planning - What do you think the barriers are for younger / newer Lions to get in to club or district leadership roles and what ideas do you have to overcome them? – To the Panel, from Melissa Murphy (Sandwell)

CM agreed that newer Lions must be supported, some Lions stay in office too long. Perhaps new members should shadow existing officers. If new members have specific interests let them run with them, encourage them, support them and praise them. GL added that CM is a graduate of a Lions Young Lions Symposium. GL pointed out that some clubs are stagnant with officers staying on too long, clubs need to do membership and needs surveys but older members need to allow younger ones to get involved. HL & PN agreed.

SS thanked the participants of the Q & A and the questioners.

PB announced lunchtime and stated that the voting was open. He announced that there are also breakout rooms and videos to keep members entertained during the lunch break.

PB welcomed members back to Convention, gave an update on attendance and handed over to SS SS gave the results of the voting which was as follows –

2019 minutes adopted

All reports accepted

All resolutions successful

SS thanked TK for all his hard work and for presenting the resolutions so effectively.

SS introduced a presentation on youth by Lion Doreen Allan

SS then introduced Lion Brigitte Green (BG) who introduced the winners of the peace poster & peace essay competitions. The peace essay was read to convention by Graham Gardiner aged 11 years the winner of the competition.

SS introduced Lion Sally Marsh to make a presentation on Young Ambassador, Ellie Mae the winner of the MD competition this year then gave an inspirational address to convention.

SS introduced PN who introduced a presentation by four of

the attendees of the 2020 Virtual Young Lions Symposium.

SS introduced Lion Caroline MacDonald to make a presentation on New Voices

SS introduced Lion Andreja Stojkovski a PDG from North Macedonia to make a presentation on Young lions Taskforce Europe

PB introduced the current Council with them either showing a video or displaying a photograph.

SS then introduced the Council Chairman Elect RW who addressed convention.

PB then introduced the incoming council, each DGE having produced a short video.

A ten minute break was held

PB welcomed all back to the final session

SS introduced presentations on Lions Global Causes

Lion Karam Bharij made a presentation on diabetes

Lion Chris Hibbert made a presentation on hunger

Convention was shown a video on Brain Tumour Research

Lion Patrick Hamblin made a presentation and showed a video on Sightsavers

SS introduced Lion John Sutherland who made a presentation on Medic Alert

SS introduced an update on Message in a Bottle and thanked the adorable Brigitte Green and the team at MDHQ for all their work with MIAB.

SS introduced GL to present the following awards –

International Certificate of Appreciation to Lion Robyn Banks

International Certificate of Appreciation to Lion Rebecca Hall

International President’s medal to Lion Fran Stary

International President’s medal to Lion Derek Rutter

International Certificate of Appreciation to Convention Chair SS

SS presented Melvin jones Fellowships to the following

Jan Dempsey at MDHQ who has worked for us for the past 23 years

Lion Tara Dyer & Lion Ian Brown from the Bungay Area Lions club for their work with the 3 million steps foundation

SS introduced GM to make a presentation on next years MD Convention and on the virtual International Convention

SS Thanked all the teams who made the convention a success both the tech team led by Lion Dave Allen and the organizing committee chaired by GM

SS thanked all the speakers and all the attendees

PB thanked SS for the way he had chaired the convention, made a presentation from the ladies at MDHQ and then formally closed convention at 15.35pm