MD105 Convention

Delegates and Alternates

This year for MD105 Convention in Newcastle we are trying a new method to register voting delegates representing your Club at Convention. Please read the notes below and then click on the link which will take you to a page where you can enter your details as President or Secretary and then simply add the names of your voting delegates attending Convention. If no-one is representing your club, please submit a nil return.

Important notes:-

  1. The International Constitution provides for Delegate entitlement at Convention to be based on Club Membership Records held at International Office as on the 1st day of the month last preceding that month in which Convention is held (i.e. 1st April 2023). Only members who have been enrolled for one year and a day in the Club can be counted. Therefore, any members who have joined since 31st March 2022 must be deducted from your Club's membership figures for this purpose.
  1. In order to allow sufficient time for the preparation of voting documentation, club membership figures as at 31st January 2023 (excluding any members who have joined since 31st March 2022) should be used initially to determine your Club's entitlement. Any reduction in membership between the 31st January 2023 and the 1st April 2023 must be advised, in writing, to the Credentials and Elections Officer by Friday 21st April 2023 in order that any final adjustments to your Club's voting entitlement can be made.
  1. Your Club Delegate and Alternate entitlement is ONE Delegate and ONE Alternate for every TEN members or, major part thereof, calculated in accordance with the requirements of paragraph 1 above as follows:

    Members Delegates Members Delegates Members Delegates
    1 to 14 1 15 to 24 2 25 to 34 3
    35 to 44 4 45 to 54 5 55 to 64 6
    Etc.

    Every Club in 'Good Standing' (including those formed since 31st March 2022) shall be entitled to at least one Delegate and one Alternate. International Directors Past and Present and current District Governors are afforded automatic Delegate status by the International Constitution and do not count against their Club's delegate quota. They will be registered separately at MD Convention and should NOT be included.
  1. A Club is in 'Good Standing' only if all Dues to District, Multiple District and International have been settled. The MD Treasurer will notify the MD Credentials and Elections Officer of any Clubs not in 'Good Standing' as at 30th March 2023. Such Clubs will not normally be permitted to vote at Convention.
    However, delinquent dues may be paid and good standing acquired up to fifteen (15) days prior to the close of credential certification. (i.e. Friday 21st April 2023) If evidence of such payment is produced to the MD Credentials and Elections Officer (who may be contacted through the Delegate Registration Desk at Convention), Delegates may be certified and permitted to vote. In the case of disputed accounts with International Office, evidence such as invoice(s), payment counterfoil(s), etc. shall be produced to demonstrate that no debt exists.
  1. Your Club delegates must be notified to National Headquarters using this electronic method by 10th March 2023. Failure to do so may affect your Club's ability to vote at Convention. Please remind your voting delegates they will need some form of ID for use at registration.
  1. If no one from your Club will be attending Convention, please indicate this on the electronic form.
  1. If you need any help completing this electronic registration please call Lions Clubs National Headquarters on 0121 441 4544 or email nationalheadquarters@lionsclubs.co.uk
  1. If you require the Credentials and Elections Officer for Convention, they can be contacted via National headquarters.

Complete this online form, which will be sent to the MD Credentials Officer and validated.

Register Online

You will need a special access code that will be sent to you